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Payroll Supervisor

Date: Oct 16, 2021

Location: Any city, TX, US, 99999

Company: Gainwell Technologies LLC

 

Responsible for leading and overseeing the operations and compliance of a complex multi-state, global payroll organization. Maximizing the efficiencies of the payroll staff as well as oversight of payroll regulatory and tax compliance. Will provide functional and compliance expertise for all aspects of payroll administration. The role will also participate in executing strategic initiatives that will help evolve and scale the payroll function in a fast paced, highly analytical, and dynamic environment. Will also ensure compliance with Company policies and statutory regulations, work in cross-functional teams to identify and implement process improvements and standardization within the division and worldwide.

 

Responsibilities

  • Leads and oversees the preparation of a complex payroll processed in compliance with federal and multi-state laws.
  • Provides direct reports with coaching and development opportunities, and addresses performance issues as appropriate.
  • Evaluates and analyzes existing payroll policies and procedure and implements changes and/or quality control measures leading to best-practice operations.
  • Ensures Payroll/HRIS system is set up and updated to reflect current associate data, including wages, deductions, time-off accruals, garnishments, etc.
  • Manages the regular preparation of relevant management reports.
  • Oversees the calculation and processing of special checks; reviewing, editing, and making corrections and adjustments as needed.
  • Oversee Payroll, HRIS, and third-party payroll provider to ensure accurate documentation of system functions and its capabilities.
  • Deliver effective vendor management, ensuring the delivery of payroll services within SLAs.
  • Ensures compliance with all applicable federal, state and local regulatory reporting requirements and guidelines, and compliance with all internal policies, procedures and internal controls.
  • Maintains knowledge of existing and new payroll related legislation, enforcing adherence to requirements and advising management on needed actions.
  • Maintains confidentiality of sensitive employee data; ensuring all payroll information, files and records are maintained in accordance with federal, state and local regulations.
  • Oversees the completion of internal and external payroll and payroll tax audits.
  • Responsible for W2 reviewing and testing along with tax notices.
  • Review tax updates and research impact to payroll systems.
  • Manage and provide payroll statistics.
  • Review and approve documentation of standard operating procedures.

 

Requirements

  • Bachelor’s degree in finance, accounting or related field
  • Minimum 5-7 years payroll experience and a minimum of 5 years progressive supervisory experience with prior management experience in an organization of 2,000+ associates and multi-state locations. Multi-company experience strongly preferred.
  • Certified Payroll Professional (CPP) designation strongly preferred.
  • Strong knowledge of Payroll and Accounting procedures, multi-state wage and hour laws, payroll tax and regulations.
  • SAP experience strongly preferred.
  • Experience processing multi-state and global payroll required.
  • Detail-oriented with strong analytical and problem-solving skills
  • Ability to think strategically and analyze information timely and accurately
  • Excellent communication skills (oral and written) in order to document policies, procedures, and processes to deal effectively with all levels of the organization
  • Must be able to successfully supervise associates.
  • ADP Global view experience a plus
  • Ability to successfully manage multiple priorities and juggle between regional, divisional and corporate demands
  • Outstanding project management
  • Strong influencing skills with peers and senior management
  • Ability and willingness to travel as needed