Senior Manager of RFP Services

Summary

The Senior Manager of RFP Services is a people management role focused on guiding and developing a high-performing proposal team while ensuring the delivery of compliant, competitive, and compelling proposals across Gainwell’s business lines. This position combines strategic oversight with hands-on leadership, fostering a collaborative, growth-oriented environment. The manager is accountable for team performance, professional development, and engagement, while driving process improvements and maintaining high-quality proposal standards aligned with client requirements and business objectives.

Your role in our mission

Lead and Develop the Team

• Supervise, coach, and mentor proposal professionals to enhance skills, performance, and career growth.
• Foster a positive, inclusive team culture that encourages collaboration and accountability.
• Conduct regular performance reviews and provide constructive feedback.

Manage Workload and Resources

• Assign proposal projects and balance workloads across team members.
• Coordinate with external staffing partners to ensure adequate resourcing.
• Monitor team capacity and adjust priorities as needed.

Drive Operational Excellence

• Oversee and maintain the proposal content library, templates, and reference materials.
• Ensure proposals comply with solicitation instructions, regulatory requirements, and internal standards.
• Implement quality assurance processes to uphold high standards for content and presentation.

Strategic Leadership

• Align proposal efforts with organizational goals and growth strategies.
• Perform competitive bid analyses to inform proposal strategy and positioning.
• Document lessons learned and lead continuous improvement initiatives.

Collaboration and Communication

• Partner with internal teams and subject matter experts to gather inputs and ensure timely delivery.
• Communicate expectations, timelines, and priorities clearly to stakeholders.

Training and Development

• Provide ongoing training on proposal development, compliance, and best practices.
• Act as a player/coach on large strategic proposals when needed. 

What we're looking for

Requirements/Qualifications

• Previous experience with complex proposals, including state or Federal
• Demonstrated success in managing people; setting and communicating goals and expectations, measuring accomplishments, holding staff members accountable, delegating responsibility, keeping staff members informed, coaching, mentoring, reinforcing positive behavior and managing conflict
• Strong sense of accountability; excellent analytical skills, written and verbal communication, and project management skills
• Ability to work in a fast-paced, deadline-driven environment
• Must be detail-oriented and possess advanced written and oral skills
• Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with senior leaders and employees
• Strong leadership skills with an ability to coach, lead, motivate and influence others to support corporate goals and objectives to produce a winning proposal within budget and schedule constraint
• Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills
• Familiarity with Shipley proposal methodology.
• Proven leadership and team management experience.
• Ability to manage employees through influence even though they may not be a direct report

Education and/or Experience Requirements

• 6+ years of experience in proposal management, development, or compliance (preferably in health and human services or healthcare).
• Bachelor's degree in business, communications, or a related field
• Certification in proposal management (e.g., APMP) is a plus
• Experience with proposal management software and AI tools is a plus

Computer Skills

• Advanced proficiency in MS Office / Word, Excel, PowerPoint and Outlook.
• Experience with Adobe Professional, Visio, and Project is a plus.

What you should expect in this role

• Fully remote (within the U.S.)

• May require evening and weekend work

• May require up to 15% travel

The deadline to submit applications for this posting is December 12, 2025.