Associate Executive

Summary

Your role in our mission

Essential Job Functions

• Prepares correspondence, reports, manuals, and agendas by obtaining, assembling, and analyzing complex information and data from a wide variety of sources. Composes and initiates, as necessary, routine correspondence and memoranda.
• Interfaces with internal and external personnel as front-line representative of department to ensure accurate and amiable dissemination of appropriate information.
• Handles and processes information of a highly confidential and critical nature and ensures information remains confidential.
• Screens incoming telephone calls and visitors; researches more complex inquiries and responds or escalates inquiry as appropriate.
• Coordinates, schedules and maintains calendar of appointments, meetings and off-site functions, travel itineraries, and coordinates related arrangements. Establishes agendas.
• Prepares presentation materials to assist senior management in meetings and discussions; schedules and coordinates meetings. Prepares and distributes meeting minutes.
• Conducts special projects as needed such as gathering, analyzing and preparing annual budget materials and reports, and various preparations for Board and senior management meetings.
• Maintains and organizes office operations and procedures such as information management, filing system, requisition of supplies and other administrative services.

Basic Qualifications

• High school diploma or G.E.D.
• Associate's degree in a related field preferred
• Four or more years of administrative support experience
• Experience working with organization policies and practices
• Experience working with administrative procedures and practices

Other Qualifications

• Strong interpersonal skills for communicating with internal and external personnel of all levels
• Strong analytical and problem solving skills
• Strong communication skills
• Strong organization skills to balance and prioritize work
• Strong personal computer and business solutions software skills
• Strong office and equipment skills such as faxing and photocopying
• Ability to keep sensitive and confidential material private

Work Environment

• Office environment

What we're looking for

What you should expect in this role