Senior Executive Assistant

Summary

We are seeking a highly skilled and proactive Executive Assistant to provide advanced, confidential, and comprehensive administrative support to senior executive leadership. This role involves managing complex schedules, coordinating high-level meetings, handling sensitive information, and undertaking critical special projects. The ideal candidate will demonstrate exceptional organizational, communication, and problem-solving skills, and will thrive in a fast-paced, dynamic environment supporting senior executives such as Directors, Vice Presidents, or Presidents.

Your role in our mission

As an Executive Assistant, you will serve as a trusted right-hand to the executive team, enabling them to focus on strategic priorities by managing day-to-day operations, handling high-impact communications, and ensuring seamless coordination across teams. You will help streamline workflows, safeguard confidentiality, and represent executive intent in key interactions.

Key Responsibilities

• Provide high-level, diversified, and complex administrative support to senior executives.
• Coordinate domestic and international travel arrangements, including itineraries, bookings, and expense reports.
• Collect, analyze, and prepare correspondence, reports, and presentations for executive meetings and board discussions.
• Liaise with internal and external stakeholders, maintaining discretion and professionalism in sensitive engagements.
• Plan and schedule meetings, events, and off-sites, sometimes acting on behalf of executive leadership in operational matters.
• Analyze data and provide insights to assist in executive decision-making processes.
• Manage confidential documentation and ensure secure handling of critical business information.
• Undertake and execute strategic special projects as directed by senior management.
• Collaborate across teams to facilitate internal communication and coordination.
• Utilize sound judgment to make decisions in complex, ambiguous situations.

What we're looking for

Basic Qualifications

• Bachelor’s degree in Business Administration or related field (preferred).
• Minimum of 8 years of experience in administrative or executive support roles.
• Proven experience working with senior leadership and managing confidential information.
• Resident of Kolkata.

Skills and Competencies

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities.
• Sound judgment and discretion in handling sensitive and confidential matters.
• Strong interpersonal skills and ability to interact effectively with executives, clients, and partners.
• Self-motivated, proactive, and able to work independently in a fast-paced environment.
• Adaptable to change and capable of dealing with ambiguity.
• High attention to detail and a commitment to quality and excellence.

What you should expect in this role

• Exposure to high-impact decision-making environments.
• Opportunity to work closely with senior leaders on strategic initiatives.
• A dynamic and fast-paced work culture requiring agility and discretion.
• High visibility across the organization with opportunities for personal and professional growth.

Work Environment
Will require extended evening hours or occasional weekends to support critical business needs or international schedules.

If you’re a confident, capable, and discreet professional ready to support senior leadership in a mission-critical role, we’d love to connect with you!

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