Administrative Support Specialist - Warwick, RI

Summary

As Administrative Support Specialist - Warwick, RI, you can contribute your skills as we harness the power of technology to help our clients improve the health and well-being of the members they serve — a community’s most vulnerable. Connect your passion with purpose, teaming with people who thrive on finding innovative solutions to some of healthcare’s biggest challenges. Here are the details of this position.

Your role in our mission

• Prepares correspondence, reports, manuals, and agendas by obtaining, assembling, and analyzing complex information and data from various sources. Composes and initiates, as necessary, routine correspondence and memoranda.
• Interfaces with internal and external personnel as a front-line representative of the department to ensure accurate and amiable dissemination of appropriate information.
• Handles and processes information of a highly confidential and critical nature and ensures information remains confidential.
• Screens incoming telephone calls and visitors; researches more complex inquiries and responds or escalates inquiries as appropriate.
• Coordinates, schedules, and maintains a calendar of appointments, meetings, off-site functions, and travel itineraries, and coordinates related arrangements. Establishes agendas.
• Prepares presentation materials to assist senior management in meetings and discussions; schedules and coordinates meetings. Prepares and distributes meeting minutes.
• Conducts special projects as needed such as gathering, analyzing, and preparing annual budget materials and reports, and various preparations for Board and senior management meetings.
• Manages Procurement activities.
• Maintains and organizes office operations and procedures such as information management, filing system, supplies requisition, building maintenance coordination, and other administrative services.

What we're looking for

• High school diploma or G.E.D.
• Associate's degree in a related field preferred
• Four or more years of administrative support experience
• Experience working with organization policies and practices
• Experience working with administrative procedures and practices

What you should expect in this role

• Strong interpersonal skills for communicating with internal and external personnel of all levels
• Strong analytical and problem-solving skills
• Strong communication skills, and strong organization skills to balance and prioritize work.
• Strong personal computer and business solutions software skills
• Strong office and equipment skills such as faxing and photocopying.
• Ability to keep sensitive and confidential material private.

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