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Advisor Document Capture Specialist

Date:  May 12, 2023

Washington, DC, US, 20260-0004

Req ID:  16695

Be part of a team that unleashes the power of leading-edge technologies to help improve the health and well-being of those most vulnerable in our country and communities. Working at Gainwell carries its rewards. You’ll have an incredible opportunity to grow your career in a company that values work flexibility, learning, and career development. You’ll add to your technical credentials and certifications while enjoying a generous, flexible vacation policy and educational assistance. We also have comprehensive leadership and technical development academies to help build your skills and capabilities.



As an Advisor Document Capture Specialist at Gainwell, you can contribute your skills as we harness the power of technology to help our clients improve the health and well-being of the members they serve — a community’s most vulnerable. Connect your passion with purpose, teaming with people who thrive on finding innovative solutions to some of healthcare’s biggest challenges. Here are the details on this position.

Guide on scanning and document-capturing the staff on how documents can be best captured. Analyzes, models, designs, develops and implements integration solutions for EDMS and HealthPAS Application suite for Medicaid sites. The position supports required Electronic Document Management Systems components providing automated workflow processing and document management processes crucial to the implementation and function of the Gainwell Medicaid Fiscal Agent services product. Serves as an Application Designer performing design, configuration, implementation, documentation, research, analysis, support, and other technical responsibilities supporting the role.

Your role in our mission

Design your career for growth, new possibilities and refining your valuable skills:​

  • Guide letter authoring staff on how letter requirements can be best implemented.
  • Support across all legacy sites for the letter manager solution as a whole
  • New site implementations, Solution upgrades, and enhancements
  • Ability to interface with other groups, including Operations Staff, Project Management, , Business Analysts, Networking, Cloud-ops, Product Development, Citrix, and Systems Engineering.
  • Configure, test, and deploy our scanning and indexing system to allow for manual scanning and entry and automated receipt (via fax) of various documents to be committed into a document repository with the required index values for later retrieval by other systems.  User security, third-party vendor submissions, and barcodes must also be addressed.
  • Solid written and oral communication skills required for working with the district client, third-party vendors, and various Medicaid system project teams.
  • Work with site and data entry vendor to define the protocol in a format for the transfer of images, and metadata to Health PAS Solution
  • Support ongoing reconciliation of the image and data transfer between the data entry vendor and Health PAS.

What we're looking for

  • 8 or more years of computer system experience 
  • Experience with document capture and storage systems
  • Support ingesting images, Index Data, and document data into Health PAS.
  • Knowledge of Microsoft Windows Server 2008 and 2012
  • Experience with the following imaging software, including Installing and configuring software, testing, and troubleshooting.
    • Kodak Scanner 4200, 1860, 5850
    • Kodak Capture Pro 4.1, 4.5, 5.4.1, 5.6 

What you should expect in this role

  • All USA locations will be considered including remote.

#LI- DN1   #LI- Remote


The pay range for this position is $99,000.00 - $123,800.00 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You’ll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a 401(k) employer match, comprehensive health benefits, and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.


We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You’ll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at our company website and visit our Careers site for all available job role openings.


Gainwell Technologies is committed to a diverse, equitable, and inclusive workplace. We are proud to be an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.

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